Facilities management
Facilities management services for safer, smarter buildings
Buildings are getting smarter and technology is getting more sophisticated. This needs to be managed effectively in order to ensure safety and avoid disruption.
At JKS we help you to ensure that everything to do with the physical infrastructure of your organisation is running as it should, as well as identifying areas for greater efficiency and cost-savings.
Our facilities management service brings together the technical skills of an NICEIC-approved electrical and M&E contractor with the planning, record-keeping and reporting that compliance demands. You get one partner who understands your building, keeps track of your obligations and delivers the work. Whether you manage a single office or a portfolio of airport units, retirement villages or public buildings, the service scales to fit.
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What we do
How our facilities management team supports you
Compliance
Ensure basic facilities are well-maintained and meet compliance standards and government regulations.
Certification
Provide certifications — from EICRs and emergency lighting certificates to installation and commissioning records.
Future planning
Plan for the future by assessing your facility’s upcoming needs and requirements, so investment is planned rather than reactive.
Renovations & projects
Provide renovations, refurbishments and building projects, delivered by our in-house engineers and tradespeople.
Reports
Draft maintenance and security reports that give you a clear view of condition, risks and recommended actions.
Efficiency & savings
Identify opportunities for greater efficiency, from LED lighting and controls to replacing unreliable plant.
Compliance calendar
A typical building compliance calendar
Keeping track of what needs doing, and when, is one of the hardest parts of facilities management. The table below shows common statutory and recommended tasks for non-domestic buildings. Exact requirements depend on your building, its use, your risk assessments, insurers and manufacturer guidance.
| System / duty | Typical task | Typical frequency | Main reference |
|---|---|---|---|
| Fire alarm | User test of a call point | Weekly | BS 5839-1 |
| Fire alarm | Inspection and servicing by a competent person | At least every 6 months | BS 5839-1 |
| Emergency lighting | Functional test | Monthly | BS 5266-1 |
| Emergency lighting | Full rated-duration test | Annually | BS 5266-1 |
| Fire extinguishers | Visual check / service by a competent person | Monthly / annually | BS 5306-3 |
| Fire risk assessment | Review and record | Regularly, and after significant change | Regulatory Reform (Fire Safety) Order 2005 |
| Fixed electrical installation | Periodic inspection and testing (EICR) | Typically up to 5 years for commercial premises; shorter for some uses | Electricity at Work Regulations 1989; BS 7671; IET Guidance Note 3 |
| Portable appliances | In-service inspection and testing | Risk-based | IET Code of Practice |
| Water systems (Legionella) | Temperature checks at sentinel outlets; risk assessment review | Monthly; review regularly | HSE ACOP L8 and HSG274 |
| Passenger lifts | Thorough examination | Every 6 months | LOLER 1998 |
| Air conditioning over 12 kW | Energy assessment (TM44) | At least every 5 years | Energy Performance of Buildings Regulations 2012 |
| Communal fire doors (residential buildings over 11 m) | Fire door checks | Quarterly (flat entrance doors annually) | Fire Safety (England) Regulations 2022 |
Important: This calendar is a general guide, not a substitute for a site-specific assessment. Some buildings — including higher-risk residential buildings under the Building Safety Act 2022 — carry additional duties. We will help you build a calendar that reflects your actual assets and obligations.
Useful reading: our guides to SFG20 maintenance standards and the Building Safety Act for facilities managers, plus HSE guidance on managing Legionella and the Fire Safety (England) Regulations 2022.
Smarter buildings
Managing complex building technology safely
Modern buildings depend on interconnected systems: distribution and metering, LED lighting and controls, fire detection, emergency lighting, access control, CCTV, door entry, EV charging and building management systems. When one fails, the effects can ripple across the whole operation.
We help you keep these systems documented, maintained and working together. That starts with knowing what you have — accurate asset registers, schematics and test records — and continues with planned maintenance, change control and timely upgrades.
- Asset registers and schematics kept up to date as systems change
- Change-control support so alterations are planned, approved and recorded
- Planned maintenance aligned to standards and manufacturer guidance
- Security system maintenance and reporting — CCTV, door entry and access control
Reporting
Maintenance and security reports you can act on
Good reporting turns engineering findings into management decisions. Our maintenance and security reports are written for facilities managers, finance teams and boards — not just engineers.
- Compliance status for each site and system, with upcoming due dates
- Defects and risks, prioritised by urgency
- Condition of key assets and likely end-of-life dates
- Security system performance — CCTV, door entry and access control
- Recommended actions with indicative costs to support budgeting
Future planning
Assessing your facility’s upcoming needs
Facilities rarely fail without warning. Ageing distribution boards, obsolete fire alarm panels, inefficient lighting and failing batteries all show signs long before they become emergencies.
We assess upcoming needs and requirements — equipment approaching end of life, changes in regulations and standards, and changes in how your building is used — and set out a forward plan. That lets you spread investment over several budget years, combine works to reduce disruption and avoid paying premium rates for emergency replacements.
Our approach
How we take on facilities management for your estate
Free site visit or discussion
We meet your team, walk the building and understand how it is used, what is working and what keeps you awake at night.
Compliance review
We review certificates, logs, risk assessments and maintenance records to identify gaps, overdue tasks and quick wins.
Plan and calendar
You receive a prioritised plan and a compliance calendar covering testing, servicing and inspections across your assets.
Deliver
Our engineers carry out testing, maintenance, repairs and projects, with reactive support when faults occur.
Report
Regular maintenance and security reports keep you informed about condition, compliance status and recommended actions.
Plan ahead
We assess upcoming needs — end-of-life equipment, regulation changes, efficiency upgrades — so you can budget with confidence.
Benefits
Why outsource facilities management to JKS London?
Peace of mind
Know that your obligations are tracked and your evidence is in order.
Less disruption
Planned work scheduled around your operation, with fewer unexpected failures.
Better budgeting
Forward plans that turn surprise costs into planned investment.
Expert team
In-house electrical and mechanical engineers, accredited by NICEIC, CHAS and SafeContractor.
Sectors
Facilities management for airports, retirement living, commercial and public-sector estates
We support commercial kitchens, restaurants and retail outlets at six major airports, retirement villages, offices, shops and public-sector buildings. Each sector has its own pressures — security, residents’ wellbeing, trading hours or public accountability — and we tailor our service accordingly.
Behind the facilities management service sit our core technical capabilities: electrical compliance testing to BS 7671 and BS 5266, planned and reactive maintenance of electrical, mechanical, life-safety and security systems, and installations and refurbishment from minor works to turnkey projects. Because one team delivers all three, information flows naturally between them — a defect found during testing becomes a planned repair, a repair that keeps recurring becomes a planned upgrade, and every change is reflected in your records.
Ready to talk? We would be happy to arrange a free no obligation site visit or initial discussion to understand your buildings and how we can help. Call 020 8859 7512 or email [email protected].
FAQ
Frequently asked questions
What does your facilities management service include?
We make sure your facilities are well maintained and meet compliance standards and government regulations, provide certification, assess upcoming needs, deliver renovations and refurbishments, and produce maintenance and security reports.
Can you manage compliance across several buildings?
Yes. We build a compliance calendar for each site, schedule the required testing and servicing, and keep certificates and reports organised so you can see the status of your whole estate.
How do you help us save money?
Planned maintenance prevents costly failures, and our reports identify opportunities for efficiency such as LED lighting upgrades, better controls and replacing unreliable equipment before it fails.
Do you replace our in-house facilities team?
Not necessarily. Many clients use us to support their own facilities or estates team with technical expertise, compliance management and delivery, while others ask us to manage more of the service directly.
How do we get started?
Arrange a free, no-obligation site visit or initial discussion. We will review your buildings, existing records and obligations and propose a sensible plan.
Arrange a free, no-obligation site visit
Tell us about your building and compliance needs — our team will get back to you within one working day.
